Ai Meeting Assistants are great new business tools that help improve productivity, and are not meant to replace your current video conferencing platform. Rather, they add value to your meetings and empower Zoom, Google Meet, or Microsoft Teams (and other platforms) with a range of new features that’ll help you keep track of your meetings.
You can use them to refresh your memory, accurately quote people, or create notes and accurate and important information to all members of your team.
Assessing if you need an AI meeting assistant
If your video conferencing platform already offers transcription, action items, and summaries, adding an AI assistant may not be necessary. Some meeting apps only have this available in premium or enterprise versions as an extra subscription cost. At this point, most of the main video conferencing apps have AI meeting assistant features baked in. If you’re already using one of these apps, check them out first:
- Zoom offers its AI features on the lowest paid plan, unlocking transcription, smart chapters, and summaries, among other features. This is enough if, for example, you don’t need conversation analytics or deep meeting search.
- Microsoft Teams requires a Copilot Pro Business add-on for AI transcription and meeting notes, on top of an active Microsoft 365 Business subscription.
- Google Meet only offers transcription on the Workspace Business and Enterprise plans, without extra functionality to search that data.
So back to the question: do you need an AI meeting assistant from this list? The answer is yes if:
You have meetings across multiple platforms and want to record them all in a single place. These apps are useful for freelancers or solopreneurs who get invited into their clients’ video calls.
You need advanced features like conversation analytics, AI generation based on meeting content, or a more flexible tool.
What to consider in an AI Meeting Assistant
There is a common thread among the Assistant apps: All of them transcribe your meeting audio into text, making it easy to search through everything that was said.
Each app has its unique functions and solutions on how to best assist you: Some help you summarize the entire conversation, extract key insights, or provide analytics to help you improve productivity.
Important considerations when assessing AI meeting assistants:
- Easy implementation: The apps must be simple to connect to your calendar and video conferencing software, and work with as many meeting apps as possible with Zoom, Teams and Google Meet the must haves.
- Quality AI features. Transcription quality and the value of any other AI features the platform offers, including summarization, extracting insights, and sentiment analysis.
- Automation and other productivity features. Consider if it will offer time-saving features, such as automatically joining meetings for you or helping you deliver meeting agendas before the event.
- Organization and collaboration features. Structure of content and search ability is important so it’s easier to find and search for information later. Sharing should also be simple, so you can keep your entire team in the loop.
- Integrations. The more the better – Can you send lead data to a CRM, action items to a task management app, or a summary of a meeting to a dedicated collaboration tool.
Analyzing What you Require
If your video conferencing platform already offers transcription, action items, and summaries, adding an AI assistant may not be necessary. Some meeting apps only have this available in premium or enterprise versions as an extra subscription cost. At this point, most of the main video conferencing apps have AI meeting assistant features baked in. If you’re already using one of these apps, check them out first:
- Zoom offers its AI features on the lowest paid plan, unlocking transcription, smart chapters, and summaries, among other features. This is enough if, for example, you don’t need conversation analytics or deep meeting search.
- Microsoft Teams requires a Copilot Pro Business add-on for AI transcription and meeting notes, on top of an active Microsoft 365 Business subscription.
- Google Meet only offers transcription on the Workspace Business and Enterprise plans, without extra functionality to search that data.
So back to the question: do you need an AI meeting assistant from this list? The answer is yes if:
You have meetings across multiple platforms and want to record them all in a single place. These apps are useful for freelancers or solopreneurs who get invited into their clients’ video calls.
You need advanced features like conversation analytics, AI generation based on meeting content, or a more flexible tool.
